SALARY RANGE: $70,000.00 - $80,000.00 Annually

OVERVIEW

Mid-Pacific’s Global Exchange Academy (GlobalX) seeks to influence the lives of students in the U.S., Asia, the Pacific, and beyond through a blended learning platform that offers traditional, experiential, and certificate-based courses. Through Mid-Pacific’s GlobalX programs, students from elementary age through adults have access to a robust academic portfolio to pursue their passions and advance their academic, co-curricular, and professional goals through summer school, community-based learning (internships/externships), and other innovative and engaging programs. Programs range from credit-bearing courses to less formal explorations of the performing arts, athletics, robotics, culinary, and community-based problems, as well as explorations into inquiry-driven projects. GlobalX works in tandem with Mid-Pacific’s Kupu Hou Academy, the school’s professional learning department, to offer opportunities for teacher candidates, teacher leaders, and school leaders to sharpen their craft of deeper learning through professional development programs tied directly to GlobalX student programs.

JOB SUMMARY

Working in partnership with the Director of the Global Exchange Academy (Director of GlobalX), the GlobalX Innovations Manager will play a key role in supporting the planning, operational management, and execution of all GlobalX programs. This position ensures programs run efficiently and consistently, from concept to delivery, while aligning with the mission and goals of GlobalX.

The successful candidate will bring proven experience in program coordination and operations management, ideally within preschool to 12th-grade or enrichment settings, with a focus on developing operational processes, managing program logistics, and supporting cross-departmental collaboration.

Strong communication skills are necessary to engage effectively with a wide range of stakeholders both inside and outside of Mid-Pacific. The ability to collaborate across departments, manage multiple programs, and contribute to continuous program improvements is essential. The role requires organizational excellence, attention to detail, and a commitment to sustaining successful program offerings while supporting the development of new programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Supports all GlobalX Programs (Extended Learning, After School Care, Summer Programs, Virtual Programs, Interim Camps/Workshops, International Programs) through program coordination and cross-departmental collaboration, including but not limited to:

• Align program operations to organizational goals.
• Design and manage timelines, frameworks, and processes to ensure smooth and consistent program delivery.
• Monitor budgets, revenue, and expenses; provide reports and recommendations to the Director of GlobalX, working closely with the GlobalXLP Program Manager; coordinate logistics across programs.
• Develop tools, structures, and workflows that promote efficiency and consistency across programs.
• Collect, analyze, and apply program participation, financial, and enrollment data to evaluate program effectiveness and guide future program planning and operational improvements..
• Communicate program progress, results, and recommendations to the Director of GlobalX.
• Develop operational processes, systems, and workflows that support efficient, consistent, and seamless execution of new and existing programs.
• Coordinate logistics across departments (academics, operations, technology, communications, etc.) to ensure smooth program execution.
• Approve and track expenditures related to staffing, supplies, and program activities.
• Work with the GlobalXLP Program Manager to track enrollment trends, identify growth opportunities, and support high-demand programs.
• Collaborate with the Director and GlobalXLP Program Manager to develop and align internal and external marketing strategies, timelines, and processes to support program participation and enrollment goals.
• Collaborate with the Director and GlobalXLP Program Manager with outside vendors, community partners, and other constituents to support program operations and ensure effective collaboration.
• Design and coordinate registration schedules, supporting materials, processes and systems with the GlobalXLP Program Manager to streamline enrollment.
• Gather and analyze feedback from faculty, families, and participants to guide program improvement and support the development of new programs while sustaining successful offerings.
• Other duties as assigned.

SCHOOL SAFETY

• Participate in the development of a safe and healthy workplace.
• Comply with the instructions given for their own safety and health and that of others, in adhering to safe work procedures.
• Take reasonable care to ensure their own safety and health and that of others.
• Report any injury, hazard or illness immediately to their Supervisor and Human Resources.
• Not place others at risk by any act or omission, not willfully or recklessly interfere with safety equipment.
• Act as a role model by demonstrating safe work behaviors.
• Identify, assess if necessary, and control hazards within the area of responsibility.
• Ensure that equipment/supplies are properly maintained.
• Maintain relevant knowledge of safety laws.
• Mandatory reporting of sexual abuse to law enforcement or child protective services, and Human Resources. Sexual abuse includes child molestation, any actual or alleged illegal or otherwise wrongful sexual conduct with a minor, and serial sexual misconduct, any actual or alleged illegal or otherwise wrongful sexual conduct with more than one victim; and committed by or alleged to have been committed by any perpetrator who is not a student of an included entity.

PROFESSIONAL COMPETENCIES

• Demonstrating Professional Body of Knowledge: A professional demonstrates an understanding of practice area knowledge and appreciates learning more about this practice area and beyond.
• Professional as a Learner: A professional engages in career-long professional learning and ongoing critical reflection to identify opportunities for improving leadership, mentoring, and collaboration. The inherent nature of a professional staff member is a keen, lifelong passion for learning, and a deep curiosity and wonder about people, events, and places.
• Fostering Effective Relationships: A professional builds positive working relationships with colleagues, other departments, and the community.
• Establishing an Inclusive Environment: A professional creates a safe, caring environment that is inclusive of and engaging for others.
• Professional as a Leader: A professional seeks leadership opportunities.

QUALIFICATIONS AND EXPERIENCE

• Proven program coordination experience with strong skills in organization, planning, and execution, ideally within a preschool to 12th-grade (PS–12) educational environment.
• Ability to manage multiple programs, schedules, and program logistics simultaneously.
• Excellent time management and problem-solving skills; ability to prioritize tasks with attention to detail.
• Proficient in database management systems, Google Workspace (Docs, Sheets, etc.), and various communication platforms (written, oral, and digital).
• Strong written and verbal communication skills; able to clearly share information with diverse audiences.
• Knowledgeable about current trends in Education, Arts, and Technology, auxiliary programming, and the Hawaii preschool to 12th-grade school landscape.
• Demonstrated commitment to supporting and engaging with students and adults.
• Ability to collaborate effectively with departments, including academic offices, Business Office, Human Resources, and Communications departments.

EDUCATION and/or EXPERIENCE

• Bachelor’s Degree or higher from an accredited university or college.
• 2-5 years of related work experience in an education setting or managing complex programs.
• Proven experience supervising and providing guidance to both student and adult populations in a professional, academic, or programmatic environment.
• Experience working with students.
• Experience managing programs in both in-person and virtual setting.
• Experience in developing and implementing curricula designed to support educational programs.

WORK SCHEDULE

This is a full-time, 12-month position with a standard 40-hour workweek. Regular work hours are Monday through Friday, 8:00 am - 5:00 pm, however, hours may vary depending on program needs and deadlines. Flexibility to work outside standard hours may occasionally be required to support department needs.

PHYSICAL DEMANDS

Our campus consists of multiple buildings on 44 hilly acres that requires frequent walking including uphill and stairs. The individual is required to talk and hear, often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard. The employee may be required to stand, walk, lift and carry approximately 10-15 pounds, reach with arms and hands, climb or balance, and to stoop, bend, kneel, crouch or crawl. Requires close vision.

MENTAL DEMANDS

On a daily basis, must frequently problem solve, make decisions, interpret data, organize, speak, write, plan, and clearly communicate.

EQUIPMENT USE

Telephone, computer, iPad, Google Apps for Education, Blackbaud Education Edge Database – frequently. Copier, printers and other hardware – occasionally.

WORKING CONDITIONS

Indoor – frequently. Outdoor, Loud Noise, Cold and Hot Temperatures – occasionally.

WORK ENVIRONMENT

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Mid-Pacific Institute provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, marital status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.